Using Evernote to Track my Sewing Stash

Always keen to jump on a bandwagon, I have signed up for a spot of stashbusting in 2015. I don’t have a massive stash, but I also don’t have very much space for it, so it needs close monitoring. At the start of January it was full.

Despite being the owner of all those glorious glorious fabrics and patterns, I was struggling to decide what I wanted to sew, so I decided that the first thing I should do was document what I had. I’ve experimented with doing this in Excel in the past, but using it on my Mac makes me furious because none of Windows keyboard shortcuts work.

After a bit of a browse of the stashbusting Facebook page, I settled on Evernote. Pro tip: if you want to do the same, you’re probably going to have to sign up for a pro account as there’s a limit to how much you can upload in a month – those pictures take up space. Screen Shot 2015-01-31 at 20.22.53First of all, I took photos of all the fabrics in my stash, and then set up a notebook in Evernote to store this information. For each piece of fabric, I created a new note, where I entered the picture, as well as the size, and any other useful information I could think of. I also included tags with the size, colour and fabric type. You can search by tags, which makes it easy to find only pieces which are 2m for example. There is text recognition within pictures, but I think this is only available if you upgrade to pro membership. I took out a subscription for a year for £35.

Then I did the same with my patterns, which took ages, because apparently they are my hoard of choice. I took pictures of the front and back of the envelopes, and tagged them based on what type of garment they were; whether I had made them previously; whether they were for woven or knit fabrics; and whether they were paper patterns, pdfs or from a book. Screen Shot 2015-01-31 at 20.27.46 One negative which I noticed about Evernote is that you can’t choose which picture from your note appears in the thumbnail. As you can see, in the picture above the chosen picture for the Simplicity patterns is the back of the envelope. I tried to find a way around it, but without success. It’s very easy to flick between notes though, so I don’t think I’m that upset.

The final notebook I created was for sewing plans. Looking through the stash had left me full of ideas, which all needed to be recorded before they escaped my brain. I copied the pictures of the fabrics and the patterns I wanted to use into more notes, posted to this notebook. Screen Shot 2015-01-31 at 20.35.31 I’m really pleased with this new method of organisation, especially since it will be easy to access from my phone, too. I can update each note easily, so there will be no problem in making changes to the remaining lengths of fabric.

How do you keep your stash organised? Share your knowledge!! Organisation is power!! 

8 thoughts on “Using Evernote to Track my Sewing Stash

  1. I have been looking at Evernote but haven’t decided yet. My stash is photographed and then put away in bins. My pattern envelopes are stored in plastic pages in a binder so I can see them all at once. The envelope contents are stored in individual plastic bages in numerical order in boxes. I like my system, but I suppose I could store more information on Evernote!?


    1. Your systems sounds great! My main struggle was remembering which patterns I had because they were all in different formats. Sometimes you don’t need to buy another identical skirt pattern, you know?

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  2. This looks like a really good idea! I’ve tried to use Evernote before (a couple of times), but I just don’t really like the look of it…Although I see why it’s a better option than doing it on a spreadsheet or even with a secret Pinterest board. Are you not buying any new fabric or patterns this year then?


    1. Yeah, I wasn’t convinced at first, but once I worked out how to set up notebooks as I liked it grew on me. I’m not not buying stuff, I’m just trying to be a bit more thoughtful about the stuff I do buy. I’ve got no room for fabric right now, so I need to do some sewing as I have a couple of trips abroad planned and love buying fabric in a foreign country.


  3. My stash isn’t organised at all really! But my patterns are quite organised now – I’ve got them all in clear pockets with the sizes and any other details to remember noted on stickers.

    I love organising things things in my room and moving around my sewing space! It’s my favourite thing to do when I’m procrastinating over actually doing some sewing! 🙂


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